The digitization of information is a trend that is increasingly on the rise in small and large companies to save space and facilitate the search for stored information. To do this, online document management plays a very relevant role, especially when we talk about the employee management or human resources department that handles a large number of documents that can be digitized and stored for prior consultation. Below we reveal how to improve the document manager of the HR department, the type of document system, the users and the documents that must be computerized are some of the keys.
How to Organize Human Resources Documentation
Finding the perfect formula to manage all the documents used in the selection processes, in the onboarding process, in employee management and in all the procedures carried out by the HR department is not easy. That is why we have compiled a list of tips to improve the management of documents in the human resources department and that this task is not one more burden, pay special attention and take note:
1. Understand the documents that can be digitized
Analyze internal processes to find out which human resources documents you can computerize and which will save you and the rest of your department time and effort. Once you have them, draw up an individualized transition strategy towards digitization . It then establishes a workflow and automates processes that are continuously repeated between the tasks in this area.
2. Choose a document manager
Do you want to optimize the document management of your company’s human resources? Then choosing a document management software adapted to your business is key. For this, it is essential that this decision be made according to the present and future needs of the company, the types of documents that the HR department uses the most and the professional profiles of human resources that use it most in their day to day. The Sesame document manager allows you to organize all this type of document easily and give access to the interested roles.
3. Bet on training
First of all, you have to implement a policy that explains step by step to your team the reasons for all these changes. After establishing a training plan for each of the HR profiles, they will learn to get the most out of the document management software knowing all the methods when carrying out a search, uploading new documents and each of the applications in which has a place.
On the other hand, it is also important that you explain the use of the document manager in cases of teleworking and how to enter safely from anywhere.
4. Identify employees and create different levels and permissions
When managing documents, it is important to evaluate the uses that each employee is going to make of this tool, that you specify the documents that are sensitive, confidential and that it is recommended that they have different levels of security.
5. Review of document management regularly
To improve the document management of the human resources department, the current strategy must be evaluated and reviewed to solve the problems that arise. Thanks to it recruitment agency in krakow, you will be able to carry out this task easily, quickly and safely.